Use of Images

   

Mount Pleasant Primary School

Policy for the USE OF IMAGES

This policy refers to all images - all types of photographic and electronic images, stored electronically or in paper forms, on the internet and including web cams, CCTV.  It also covers forms of images/storage methods not currently used in school or not yet invented

Rationale

Children's learning and achievement is positively reinforced by the use of images.  The use of images will follow best practice guidance as detailed below.

Aims
  • To enable images to be used in school to benefit children's learning
  • To enable the use of images to celebrate achievement of children and the school both within and beyond the school
  • To comply with the Data Protection Act (2000), Copyright and the Human Rights Act (1998) ensuring a right to a private life, and the common law of confidentiality
Guidelines
Broad Guidelines

Children should be suitably dressed in all photos - i.e. in school uniform, costume for concerts, own clothes on themed/fundraising days or in PE kit.

Children's images will not be used to promote advertising brands.

Recording of close up images will be avoided where there are clear and reasonable alternatives.

Where it is essential that a close up is used, parents will be informed before the image is used externally (e.g. newspaper, website)

If a pupil is named on the website, their photograph will be omitted and if their photograph is used, their name should be omitted.

Parental Permission

Parents will be asked to fill out a form as their child enters the school (see sample form at the end of this policy).  This will detail all events where images may be taken and will cover the 7 years that the child is in school.

This policy will be on the back of the form so that parents can familiarize themselves with it before signing the form.

The signed forms will be held centrally in the school office.

A list of children will be kept in the school office of children whose image should not be taken.  A list will also be provided for each teacher of the children within their class whose image should not be taken.

If an image has inadvertently been taken, and the pupil is easily identifiable (e.g. as part of a group) then the image will be shredded if in paper form or deleted if in electronic form.

If there are additional events not detailed on the original form, parents will be informed by newsletter.  Parents will be asked to contact the Headteacher if they have any issue with it and wish their child not to be involved.

Storage and use of images

Images of school events will be stored in paper or electronic form for up to 7 years (with the exceptions of School resources and History Resources - see below). 

 

Images may be taken of children during the course of their learning and stored in albums, used in a display or stored electronically (e.g. a school trip, the School Council, Reception children's first weeks in school, foundation stage observations etc). 

Providing permission has been given, the images may be used to promote and record learning, or for promotional purposes (e.g. School Prospectus, website, newspaper articles about the school etc).  Only images of children currently in school will be used.

Images that are not relevant/required will be deleted or shredded.

Individual images - if not easily dated by school staff will be date stamped on the back.  

If there is any doubt about the origin of an image, then it will not be used.

After children have left school images may be kept for use in History.  These may be kept indefinitely and be marked as a School History Resource - not for external publication.

Photographs or images of the school relating to its history may also be kept.  These may be kept indefinitely and be marked as a School Resource - not for external publication.

Images on computers will be password protected by being saved on the 'Q' drive which is only accessible by staff.

Annual passport size school photographs of the child may be stored on the front page of their profiles from Reception to Year 6 (i.e. 7 years).  Parents have the right to view the photos and request their removal.

If images have been saved on discs the images must be deleted once they have been printed or saved on the 'Q' drive unless they are being kept as a school history resource in which case the disc must be marked as 'School History Resource - not for external publication'.

Newspaper images

Only the children of parents who have been given permission will be have their images taken for use in Newspaper articles about the school. 

Parents should note that the newspaper/media (not the school) has the responsibility to gain permission from parents before the image is used.

Only children's first name will be used, if any.

School Website

Permission for use of images will be asked for on the permission form.  Even if a parent has given permission but they are unhappy with the image, it will be removed as soon as is possible for the website manager to do this.

Where it is essential that a close up is used, parents will be informed before the image is used on the website.

Children's names will rarely be used on the website.  If necessary then only the first names will be used and without association with an image.  If image has been saved using child's name, the file name must be changed before inserting image on to the website.

 
Taking of images by parents - Photographs and videos

Parents should note that many parents like to take videos/photos of school events as a family record (e.g. Nativity Plays, Concerts, Assemblies and Sports days etc).  If any parent has any concerns with this and wishes their child not to be included, they should speak to the Headteacher. 

Taking of images by children

Children may take cameras on school trips/camp to take photographs of their learning and friends without restriction. These images will not be used in school.

The use of cameras/mobile phone cameras will not be permitted in school.

School photos

The company engaged will be asked not to put children's names on their photos - particularly class photos.

Mount Pleasant Primary School is committed to equality, including racial equality, for all members of the school community. The school promotes a positive and proactive approach to valuing and respecting diversity, and will not tolerate racial harassment of any kind.

 

Ratified: 26th October 2006

Reviewed: Jan 10

 

Due for Review: October 2013

USE OF IMAGES POLICY SUMMARY

This policy refers to all images - all types of photographic and electronic images, stored electronically or in paper forms, on the internet and including web cams, CCTV.  It also covers forms of images/storage methods not currently used in school or not yet invented.

RATIONALE Children's learning and achievement is positively reinforced by the use of images.  The use of images will follow best practice guidance as detailed below.

AIMS    To enable images to be used in school to benefit children's learning. To enable the use of images to celebrate achievement of children and the school both within and beyond the schoolTo comply with the Data Protection Act (2000), Copyright and the Human Rights Act (1998) ensuring a right to a private life, and the common law of confidentiality

GUIDELINES  Broad Guidelines Children should be suitably dressed in all photos - i.e. in school uniform, costume for concerts, own clothes on themed/fundraising days or in PE kit. Children's images will not be used to promote advertising brands.  Recording of close up images will be avoided where there are clear and reasonable alternatives.  Where it is essential that a close up is used, parents will be informed before the image is used externally (e.g. newspaper, website).  If a pupil is named on the website, their photograph will be omitted and if their photograph is used, their name should be omitted.

Parental Permission  Parents will be asked to fill out a form as their child enters the school (see sample form at the end of this policy).  This will detail all events where images may be taken and will cover the 7 years that the child is in school. This policy will be on the back of the form so that parents can familiarize themselves with it before signing the form. A list of children will be kept in the school office of children whose image should not be taken.  A list will also be provided for each teacher of the children within their class whose image should not be taken. If an image has inadvertently been taken, and the pupil is easily identifiable (e.g. as part of a group) then the image will be shredded if in paper form or deleted if in electronic form.

If there are additional events not detailed on the original form, parents will be informed by newsletter.  Parents will be asked to contact the Headteacher if they have any issue with it and wish their child not to be involved.

Storage and use of images  Images of school events will be stored in paper or electronic form for up to 7 years (with the exceptions of School resources and History Resources - see below).  Images may be taken of children during the course of their learning and stored in albums, used in a display or stored electronically (e.g. a school trip, the School Council, Reception children's first weeks in school, foundation stage observations etc).  Providing permission has been given, the images may be used to promote and record learning, or for promotional purposes (e.g. School Prospectus, website, newspaper articles about the school etc).  Only images of children currently in school will be used.   Images that are not relevant/required will be deleted or shredded.  Individual images - if not easily dated by school staff will be date stamped on the back.   If there is any doubt about the origin of an image, then it will not be used. After children have left school images may be kept for use in History.  These may be kept indefinitely and be marked as a School History Resource - not for external publication.  Photographs or images of the school relating to its history may also be kept.  These may be kept indefinitely and be marked as a School Resource - not for external publication.  Images on computers will be password protected. Annual passport size school photographs of the child may stored on the front page of their profiles from Reception to Year 6 (i.e. 7years).  Parents have the right to view the photos and request their removal.

Newspaper images  Only the children of parents who have been given permission will be have their images taken for use in Newspaper articles about the school.  Parents should note that the newspaper/media (not the school) has the responsibility to gain permission from parents before the image is used. Only children's first name will be used, if any.  

School Website  Permission for use of images will be asked for on the permission form.  Even if a parent has given permission but they are unhappy with the image, it will be removed as soon as is possible for the website manager to do this. Where it is essential that a close up is used, parents will be informed before the image is used on the website.  Children's names will rarely be used on the website.  If necessary then only the first names will be used and without association with an image.

Taking of images by parents - Photographs and videos  Parents should note that many parents like to take videos/photos of school events as a family record (e.g. Nativity Plays, Concerts, Assemblies and Sports days etc).  If any parent has any concerns with this and wishes their child not to be included, they should speak to the Headteacher.

Taking of images by children  Children may take cameras on school trips/camp to take photographs of their learning and friends without restriction.  These images will not be used in school.

School photos  The company engaged will be asked not to put children's names on their photos - particularly class photos.